Executive Assistant- APS 5

The Organisation
This well-known Federal government department actively works to make a difference so that people with disability have choice and control over their lives.  They are working towards building a leading scheme that can provide better outcomes for participants and as such are seeking an Executive Assistant to support their Senior Executives.
The Role  
Supporting the Executive Officers of the agency, you will be responsible for providing professional administrative, secretarial and research services, assisting your General Manager in fulfilling their responsibilities. You will have an intimate knowledge of the work undertaken by the department, or the ability to quickly gain this knowledge in order to provide high level administrative support and anticipate the needs of Senior Executives.  The role may evolve to include additional business area specific tasks depending on the direction of the line area over time.
Under limited direction, you will provide high level administrative and secretarial support to the General Manager including:
  • Liaising with stakeholders on policy, project or operational issues responding to stakeholder needs and expectations
  • Management of emails and appointments, responding to changing priorities and timeframes. Be accountable for organising your workflow
  • Applying technical expertise that contributes to business unit outcomes
  • Developing and maintain internal and external relationships
  • Providing professional and policy advice within an area of specialisation
  • Being accountable for tasks and decisions. Support less experienced employees to achieve goals by providing guidance and quality assurance
  • Developing objectives for short-term tasks and participate in strategic planning for longer-term initiatives
  • Applying innovative initiatives and contribute to change and to the improvement in quality and efficiency of services
  • Assisting with maintaining risk management programs
  • Maintaining a well-developed understanding of relevant legislation and policy frameworks
  • Making decisions within defined parameters and set new precedents based on sound subject matter knowledge and professional judgement, whilst understanding the overall outcomes on the work area
  • Performing systematic research and analysis to obtain accurate conclusions based on evidence
  • You may be required to represent the work area or Agency at meetings, conferences or seminars
  • The role may be responsible for identifying training needs for a team, and participating in performance management processes, including providing performance feedback
  • Preparing briefing materials
  • Scheduling meetings and the preparation of reports and documents relating to Committees and Projects of which the Senior Executive Officer is a member, sponsor or stakeholder
  • Organising and support official meetings, travel arrangements and official functions on behalf of the General Manager, and other agency staff (as directed)
  • Liaising with and support Senior Officers as directed by your General Manager 
  • Identifying and contribute to the resolution of issues and problems as they arise
  • Completing mandatory learning modules within expected timeframes
  • You will be committed to growing a disability confident Agency, while fostering a culture of learning, diversity and inclusion
  • Additional duties as directed by the General Manager
Notable Skills and Personal Attributes desired for this role
  • A positive contemporary attitude to people with disability and an understanding of its impact on individuals
  • Experience with supporting people with a disability to maximise participation in community Systems
  • Experience working in a process heavy environment within the public or private sector
  • Competency, or ability to develop competency, in consistently applying assessment tools to identify support needs
  • Competency with IT systems Communication
  • Adaptable communication and interpersonal skills.
  • Has experience in building relationships both with internal and external stakeholders.
  • Able to engage in negotiation if dealing with external providers Collaboration
  • Ability to work within the team and adapt quickly to a changing environment.
  • Actively listens to colleagues and clients and shares information and ensures others are kept informed of issues
  • Commitment to achieving positive outcomes for participants and the Scheme
  • Ability to respond to and prioritise competing and often urgent requests in a calm and efficient manner while also maintaining high work standards and accuracy
  • Ability to manage confidential and sensitive information
  • Ability to synthesise and analyse information and make decisions
  • Judgment and decision making within delegated limits in relation to accountability of funds and interactions with individuals and communities
How to Apply
If you are interested in applying for this position, please apply now without delay as applications close on 11th August.
Sydney (Sydney C B D)
Josephine Connolly