APS 4 Legal Administrator

The APS4 Legal Admin (Information Law Team) will work closely with the Principal Legal Officer and the other various Senior Legal Officers within the Information Law Team to assist with the day-to-day management of the Information Law Team.
This includes managing incoming requests and correspondence, and maintaining up-to-date file records, advice databases and registers of various kinds within the Information Law Team. The APS4 Legal Admin will work comprehensively to ensure the smooth operation of the Information Law Team.
The APS EL1 will provide supervision and quality and assurance checks for work conducted by the APS4 Legal Admin.
Responsibilities and Duties

The responsibilities and duties of the APS4 Legal Admin include:
  • Working with a reasonable level of independence to effectively and promptly manage incoming correspondence from internal and external stakeholders
  • Being alert to deadlines for particular requests and correspondence such as subpoenas and other requests for information
  • Management of emails responding to changing priorities and timeframes and assist with team workflows
  • Managing the allocation of incoming requests for advice
  • Processing new requests for advice including file creation and recording
  • Maintaining an up-to-date record of existing files and various registers
  • Updating the Information Law Team’s advice register including the identification of significant advices
  • Preparing and distributing internal templates and policy documents
  • Booking and scheduling meeting rooms and teleconference calls
  • Overseeing the organisation of fortnightly team meetings including preparation of the agenda and minutes
  • Ensure high quality and professional standard of administrative support and documentation is maintained.
Skills and Personal Attributes
  • Excellent organisation skills and strong attention to detail
  • Ability to manage conflicting priorities and urgent and non-urgent requests
  • Ability to operate with limited supervision and achieve team results
  • Sound communication skills, including:
  • The ability to communicate effectively and promptly
  • The ability to listen and communicate concisely and appropriately
  • Competent with IT Systems.
Entry Level checks will be required for all successful candidates and dependent on the role the appropriate working with children and/or vulnerable people checks may need to be undertaken as per State Legislation.
Melbourne (Geelong)
Brooke Lawry