APS5 Property Officer

This Federal Government agency is a relatively new and expanding organisation. Under broad direction you will be required to independently support the full scheme property rollout of the Agency. You will be responsible for supporting the Property Team to deliver nationally consistent best practice principles.
 
As part of a small team, there will be a considerable level of internal and external stakeholder engagement. There may be an occasional requirement to increase efforts in order to meet tight operational deadlines and may require some travel.
 
The Property Officer role will be the first point of contact for Agency staff with regards to property and fleet matters and will need to provide high quality professional, friendly and respectful management of all enquiries and issues. The role will also be responsible for high level administrative assistance to support day to day activities within the office. 

The Property Officer role will be responsible for:
  • Providing thorough information and effective support to internal and external stakeholders
  • Assisting the National Property Team with capital projects and refurbishments
  • Providing high level administrative support to the following areas:
    • Maintenance / Management of meeting room bookings, photocopy machines, lost property, lockers, seating audits and property asset registers
    • Support day to day building access – maintain the access card register, the key safe and key register, staff building access requests and visitor access and afterhours access
    • Assist with stationery orders, IT issues/ registers and cab charge management
    • Escalation of property issues
    • Building inductions and site inductions for trade and visitors
    • Upkeep of utility rooms, compliance throughout office and documentation, cleaning assessments and site key/access registers
  • Carry out WHS Inspections, manage any issues arriving from the WHS inspections, maintain contact list along with WHS recommendations provision of equipment on behalf of WHS
  • Ability to work under limited direction
  • Support the Property Team to maintain current Agency sites in accordance with the Strategic Property Plan
  • Point of contact for facility services and repairs where required
  • Be the point of contact and provide support in day to day property activities of the state. This includes reporting and follow up of property issues, liaising with JLL facilities team, tradespeople and contractors
  • Support day to day fleet activities - including maintaining driver registration approvals, requesting Navman PIN access. Liaise with dealerships for exchange or delivery of vehicles, fleet servicing, inspections, vehicle replacements/ detailing and driver assistance breakdown/accident support.

Skills and Personal Attributes
  • High level of accuracy and timeliness
  • Works collaboratively and pro-actively to support the delivery of the property within the Agency
  • High level of internal and external stakeholder management
  • Well-developed communication and interpersonal skills
  • Ability to work with flexibility within a team and to communicate effectively with people at all levels to ensure the smooth, efficient and on time operation of the office
  • Ability to respond to and prioritise competing and often urgent requests in a calm and efficient manner
  • A high level of computer literacy and experience in the use of Microsoft Office software.

Desirable
  • Previous experience in working in a commonwealth property environment including facilities management.
 
This is a full time contract role due to start ASAP so please apply now to be considered for this excellent opportunity or call Brooke Lawry on 03 8319 7840 for further discussion.
01/03/2021
Melbourne (Melbourne C B D)
Contract
Construction & Architecture
BH-359128
Brooke Lawry
This Federal Government agency is a relatively new and expanding organisation. Under broad direction you will be required to independently support the full scheme property rollout of the Agency. You will be responsible for supporting the Property Team to deliver nationally consistent best practice principles.
 
As part of a small team, there will be a considerable level of internal and external stakeholder engagement. There may be an occasional requirement to increase efforts in order to meet tight operational deadlines and may require some travel.
 
The Property Officer role will be the first point of contact for Agency staff with regards to property and fleet matters and will need to provide high quality professional, friendly and respectful management of all enquiries and issues. The role will also be responsible for high level administrative assistance to support day to day activities within the office. 

The Property Officer role will be responsible for:
  • Providing thorough information and effective support to internal and external stakeholders
  • Assisting the National Property Team with capital projects and refurbishments
  • Providing high level administrative support to the following areas:
    • Maintenance / Management of meeting room bookings, photocopy machines, lost property, lockers, seating audits and property asset registers
    • Support day to day building access – maintain the access card register, the key safe and key register, staff building access requests and visitor access and afterhours access
    • Assist with stationery orders, IT issues/ registers and cab charge management
    • Escalation of property issues
    • Building inductions and site inductions for trade and visitors
    • Upkeep of utility rooms, compliance throughout office and documentation, cleaning assessments and site key/access registers
  • Carry out WHS Inspections, manage any issues arriving from the WHS inspections, maintain contact list along with WHS recommendations provision of equipment on behalf of WHS
  • Ability to work under limited direction
  • Support the Property Team to maintain current Agency sites in accordance with the Strategic Property Plan
  • Point of contact for facility services and repairs where required
  • Be the point of contact and provide support in day to day property activities of the state. This includes reporting and follow up of property issues, liaising with JLL facilities team, tradespeople and contractors
  • Support day to day fleet activities - including maintaining driver registration approvals, requesting Navman PIN access. Liaise with dealerships for exchange or delivery of vehicles, fleet servicing, inspections, vehicle replacements/ detailing and driver assistance breakdown/accident support.

Skills and Personal Attributes
  • High level of accuracy and timeliness
  • Works collaboratively and pro-actively to support the delivery of the property within the Agency
  • High level of internal and external stakeholder management
  • Well-developed communication and interpersonal skills
  • Ability to work with flexibility within a team and to communicate effectively with people at all levels to ensure the smooth, efficient and on time operation of the office
  • Ability to respond to and prioritise competing and often urgent requests in a calm and efficient manner
  • A high level of computer literacy and experience in the use of Microsoft Office software.

Desirable
  • Previous experience in working in a commonwealth property environment including facilities management.
 
This is a full time contract role due to start ASAP so please apply now to be considered for this excellent opportunity or call Brooke Lawry on 03 8319 7840 for further discussion.
01/03/2021
Melbourne (Melbourne C B D)
Contract
Construction & Architecture
BH-359128
Brooke Lawry