Contract Administrator

Our client is a well-established family-owned construction business located in Greater Western Sydney and has been operating for over 45 years.  
With a successful diverse project portfolio and strong work flow projections across a number of sectors, we are seeking an accomplished Contracts Administrator to join their successful and supportive team
You will be responsible for:
  • Assisting the Estimating team when required for preparation of tender documentation for procurement of subcontractors and suppliers including tender and pricing schedules, scope of works, comparative tender analysis and recommendations
  • Reviewing and advising on head contract to the tendering team when required
  • Ensure site supervisory staff are aware of the project’s scope of works and inclusions in tender packages
  • Assisting, preparing and implementing the projects HSEQ system and working closely with our HSEQ Manager and site managers as required
  • Administration of the head contract requirements and responsibilities
  • Oversee & coordinate head contract progress claim process with the Client and/or Client Representative.
  • Project coordination of technical documentation such as but not limited to precast elements, structural steelwork and general documentation with client, consultants, subcontractors and suppliers particularly around change management
  • Procurement of labour, subcontractor services, suppliers and consultants
  • Obtaining and preparing all project hand over documentation as part of project/contract completion process
  • Retention and unconditional undertaking management with clients, subcontractors and suppliers
  • Raising and issuing purchase orders 
  • Focus on cash flow, profit maximisations, variation, reporting and administration
  • Preparation of cost forecasts, monitor financial status and prepare cash flow statements
  • Providing input for financial reports to Management Team when required
  • Maintaining strong relationships with clients, sub-contractors, suppliers and consultants
  • Attending site meetings as required 
Ideally you will have have:
  • Relevant tertiary qualifications in Civil Engineering and/or Building Construction Management or similar
  • Proven knowledge of construction processes and solid experience in a similar role (minimum of 2 to 5 years)
  • Excellent written and verbal communication skills
  • Strong problem solving skills
  • Intermediate knowledge of Sage 300 CRE or similar information management software package is preferred
  • Experience and understanding in working with different contracts such as GC21, MW21, AS4000 series, MBA and the commercial and legal issues relating to these or similar contracts
  • Commercial and Civil Construction experience preferred
  • Preparation of head contract variations and assessing subcontractor and supplier variations
  • Construction project financial acumen
  • Understanding and working with Estimating, Construction and Accounting teams within the organisation
  • Proficient in MS Office (emphasis on Excel and Word)
  • Experience with MS Project
  • Ability to interpret drawings
  • Ability to build rapport and manage relationships with multiple parties (i.e. project team, site team, client and subbies);
  • Some understanding of the legal requirements around contracts
  • Ability to work to a budget
  • Team player 
  • Can do attitude 
On Offer:

Our client client can offer a rewarding career within a workplace culture that values and recognises hard work and contribution to the company. In addition to this; with genuine opportunities to develop and grow along with: 
  • A competitive remuneration package based on your experience
  • Supportive and friendly culture
  • Challenging and rewarding role
  • Genuine opportunities to develop and grow
  • Work life balance
This is a special opportunity to join an Award winning team, contribute to significant projects across a variety of projects and to enjoy coming into a busy office daily.
Please call Michael Higgins at Ignite on 0433 216 424 for further details or send current resume as a MS WORD document through the APPLY tab.
Sydney (Oakhurst)
Construction & Architecture
Michael Higgins